Outsourcing your company secretarial responsibilities means we can take care of Companies Act statutory compliance while you focus on your business. We’ll make sure you keep on top of things – so that’s one very important worry off your mind.

Under the Companies Acts, a number of general duties required for statutory compliance are enforced upon the Directors and Secretary of a company. We appreciate that complying with statutory obligations is a significant and time-consuming responsibility which many business owners find onerous. Duties range from the maintenance of the Register of Members and Register of Directors and Secretaries, to the filing of various returns to the Registrar of Companies.

Your failure to carry out these duties correctly can result in severe penalties for you as a Director and can even result in your company being struck off. The prosecution of Directors can also lead to disqualification for up to 15 years and removal of the company from the Register.

Outsourced company secretarial services

Outsourcing your company secretarial responsibilities offers a solution to this burden. Our experienced and reliable company secretarial team is updated with current corporate governance legislation in the UK, so you can be safe in the knowledge that this important issue is taken care of.

It leaves you free to focus your efforts on the important part of your role, running and developing your business, safe in the knowledge that all your statutory obligations are being met.

Our comprehensive suite of company secretarial services include: 

Looking to form a company?

We are able to provide you with the full range of company secretarial services and can advise on the suitability of each depending on whether your business is a:

  • private company limited by shares
  • Public Limited Company
  • Limited Liability Partnership (LLP)
  • private company limited by guarantee
  • flat management company

Our advisors can assist you through your limited liability company formation. They will take care of all relevant incorporation formalities and provide a company tailor made to your requirements of name and operating powers. Using our electronic company incorporation facility we are able to set up private and public companies within 24 hours.

We are also able to arrange Branch or Place of Business Registration for overseas companies operating in the UK.

Registered office facilities

All UK companies are legally required to have a registered office for all official communications. We can provide registered office facilities at our address as your company’s registered office and either forward mail to you or deal with it as prior agreed.

Maintenance of statutory records

This is one of the most important administrative tasks required by the Companies Acts and cannot be done properly without prompt and careful attention to detail and a sound grasp of the legal requirements. Our fully qualified governance professionals can maintain the Statutory Registers of your company using our dedicated software. These include:

  • Register of Members
  • Register of Directors and Secretaries
  • Register of Directors’ Interests

We can also maintain your other Statutory Registers required by law, including:

  • Minutes of General Meetings
  • Minutes of Directors Meetings
  • Register of Written Resolutions
Statutory filing requirements

Once a year your company must deliver an annual return in the prescribed form to Companies House as part of the Companies Act requirements. This is a snapshot of information about your Company, its officers and members. We can prepare this statutory document for your approval and arrange its filing with Companies House together with other statutory documents including:

  • Change in Accounting Reference Date
  • Change in Registered Office
  • Change in Directors and Secretary (or of their personal details)
Company secretarial special services

We provide assistance with company secretarial ‘special projects’, often involving very stringent and complicated compliance procedures.

Our company secretarial services team is well accustomed to working alongside other professionals in order to give you the best advice, such as our in-house tax advisers, corporate financiers and our close network of solicitors.

And, importantly, we understand the need to be flexible in the way we operate in order to meet your specific requirements. We prepare all minutes, notices, resolutions, forms and share certificates as appropriate and file documents with Companies House where necessary.

If you’re looking for additional, specialist support we can advise and help you implement all types of corporate transactions, including:

  • allotment, transfer and transmission of shares
  • increasing authorised share capital, creation of new share classes
  • subdivision, consolidation or re-designation of share capital
  • bonus or capitalisation issues
  • drafting and re-drafting Articles of Association
  • company purchase of own shares, redemption of shares
  • share for share exchange documentation
  • intra group share transfers and applications for stamp duty relief
  • dividend vouchers and minutes
  • preparation of dormant accounts
  • change of company name
  • re-registration of private companies as public companies
  • re-registration of public companies as private companies
  • re-registration of private companies as unlimited companies
  • re-registration of unlimited companies as private companies
  • company searches in the UK and most jurisdictions of the world

The next step

To find out more about the company secretarial services we can provide for your business please contact one of our company secretarial specialists at your nearest location, or if you prefer, complete our contact form and one of our specialists will be in touch.

Let's talk! Send an enquiry to your local UHY expert.