In the past knowledge of what needs to be done, and when, has been held by individuals involved in those events - and when they are no longer involved with the charity it is really difficult to get someone else to pick up from where they left off.
I know lots of charities have handbooks - and these are absolutely essential for larger charities, but for those smaller charities this is often not the case and it can be really difficult to know what to do, or find out where the information is stored. If it is financial information it is even more important as charities need to ensure that they are maintaining accurate financial records especially if they are subject to Independent Examination or audit.
This is where technology comes in! Having an online accounting system is hugely beneficial as supporting information can be saved alongside transactions - so you can always find a contract or an invoice. You can also link your financial system to CRM systems and if you are working in the cloud you can often have Apps that can help you deal with donations, fundraising campaigns, and help you claim gift aid. If you are not big enough to warrant this sort of system, then having some way of keeping all the charities important information is vital - and keeping it in the cloud can save space, and means that lots of people can get access to it when needed.
The next steps
If you are interested in understanding how using cloud accounting systems and add on Apps can help your charity then please get in contact with Shona Munday or your usual UHY adviser. we will be happy to help.
